| Dated: 20 Aug 2008 Position Title: Executive Assistant– TSSC India Reports To: Site Manager, Technical & Shared Services, India Organizational Unit: ArvinMeritor Location: India, Bangalore Salary Grade: 2-3 Overview: Plays a key role in assisting site manager and his staffs to achieve the smooth flow, organization, scheduling and coordination of the company’s business. Provides secretarial support to SM to make his time more productive and efficiency. Leads overall coordination of business meeting organization and visitors’ services. Support HR manager on office administration and general services. Principle Accountability: Assists SM in timely and accurate reporting (such as monthly activity report), strategy, goals preparation, and etc. In the absence of the SM, assist in directing organization correspondence, communications, or assignments to the most appropriate staff member. Makes and confirms the appointment and travel arrangements (hotels & tickets reservation) for SM and his staffs. Responsible for the invitation letter for our company's foreign colleagues and their travel arrangement. Responsible for company documents filing. Provides assistance in special projects and assignments as directed by the SM Coordinates and manages the administrative affairs (shuttle bus service, work meal, office suppliers, office equipment, mailing services, cleaning services, and etc.) with support from administrator. Experience/Education Required/Sought: College degree At least three years' related work experience Experience in coordinating the activities of Sr. Manager Excellent analytical ability in order to make concise decisions and prioritize activities Professional secretarial skills, as well as PC-based communications skills Knowledge of travel, accommodations, and entertainment management (including company protocol) to support company travelers and visitors Knowledge of company organization and business, to assure proper flow of communications Ability to interface amiably and professionally with people of different levels and backgrounds Office machine usage and basic maintenance Good communication and interpersonal skills Good command of the English language Team work oriented Strong responsibility Extreme versatility required as well as willingness to work extended hours when necessary Contact: Ivy.Saldanha@ArvinMeritor.com |
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