| Dated: 20 Aug 2008 Position Title: Facilities Assistant Reports To: Site Manager Grade : 1 Location: Bangalore, India Business Group: Light Vehicle Systems Function: General Management Overview: Responsible for the maintaining the facility, office administration and general services. Dimensions: Timely and comprehensive reporting Internal client satisfaction Principle Accountabilities: Responsible for the Facilitiy Management and daily support to Bangalore LVS - Site Manager. Provides assistance in special projects and assignments as directed by the Site Manager. Coordinates and manages the administrative affairs (shuttle bus service, work meal, office suppliers, office equipment, mailing services, cleaning services, and etc.) with support from receptionist/Admin department Procure office equipment (AC, UPS, kitchen appliances and supplies (maintenance, spares, stationary) within budget and time specified by site management Maintain office equipment (AMC's and repairs for AC, UPS, kitchen appliances) and supplies (maintenance, spares, stationary). Execute the action plan for the development of office space/ services as and when provided by the management. Manage the housekeeping staff, electrical staff, security staff & projects Ensure safety inside office and overall surrounding of the office. Provide hygenic and clean environment in the pantry (Hot water dispenser for washing plates, Sun film) and in the entire office Plan and execute maintenance jobs for the office premises whenever necessary (Ex. Conf rooms, Pantry internal touch-ups, painting, etc.). Pest Control - Rodents Pest Control - Insects Generator Test Review office maintenance plan Eliminate chair noise Verify east side lift is locked from 2nd and 3rd floor Verify placement of conference room and discussion room sign boards Check lighting throughout building Carpet Cleaning - Vacuuming, shampooing carpets Chair cleaning & Shampooing & rearranging furniture in planned state. check chairs for damage. Examine exterior of the building Remove waste paper from copy room Verify clock times Change clock and telephone batteries Clean A\C Filter Coordination of new employee office space (from date of join) and providing access control Verify or replace white boards, flip charts, markers and dusters in conference and discussion rooms Check conference room cabling for organization and security Check restroom plumbing coffee vending machine service Ensure completion of outstanding facilities work by property owner / mantainance service Escape call capture module for staff extion wise Education/Experience: College degree preferred. At least three years' related work experience Experience in coordinating the activities of a corporate executive Professional secretarial skills, as well as PC-based communications skill Ability to interface amiably and professionally with people of different levels and backgrounds Office machine usage and basic maintenance Good communication and interpersonal skills Good command of the English, Kannada & Hindi language Team work oriented Strong responsibility Extreme versatility required as well as willingness to work extended hours when necessary Contact: Ivy.Saldanha@ArvinMeritor.com |
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